Author Instructions for Paper Submission

Contributed Papers – Full

Contributed Papers will be presented at MNM as a poster presentation.  All contributed papers that are accepted and presented at MNM will be published in IEEE Xplore.   Therefore, it is required that you follow the technical guidelines in creating your paper to be Xplore compliant.

Click here for MS-Word template

Click here for LaTeX template

One Page Research Posters – Abstract

One Page Research Poster Abstracts will be presented at MNM as a poster presentation.  One Page Research Poster Abstract will not be published.

Click here for one page MS-Word Template

Submission Process

Each Corresponding Author (the author that submits the paper) will attend the conference to present the paper and is responsible for communicating with the Conference Organizers and the paper’s co-authors. Each author is limited to two (2) submissions for the conference.

Contributed papers can be up to four pages in length and are eligible for up to 3 overlength pages (for a total of up to 7 pages).  Overlength pages require a fee of $200 per page.

One Page Research Poster Papers are limited to one page in length; over-length page manuscripts will not be accepted.

Authors should only submit originally written, unpublished work to MNM’18.  All papers must be written in English.

For any submission type, at least one author (referred to as the corresponding author) of the paper must be registered at the appropriate full conference rate (Member, Non-member, Student member, Student non-member) in order to upload the final paper. If complete payment of a registration fee is not received, authors will not be able to proceed with uploading their final manuscript. While any author of the paper may be registered, only the designated “corresponding author” may upload the final paper. Once a manuscript has been uploaded, the registration fees cannot be refunded. Please be sure that the attending author completes payment and uploads the final paper. This means that they must be the “corresponding author”.

MNM’18 has a two-step submission process for both Contributed and One Page Research Poster Papers. The Initial Submission will first be checked for IEEE compliancy and will be for review purposes and stamped for confidentiality. If your paper is accepted, you will be required to complete a Final Submission, which will appear on the conference proceedings website and you will be required to upload your final paper by the Final Paper Submission Deadline. Please note that you will have to complete the registration process and pay the registration fee prior to uploading your final paper.  Author registration is non-refundable upon uploading your final submission.

Information about Manuscript Preparation for Paper Submission

  • All submissions must be in US Letter page size format. Please follow the page margins strictly – thus, it is highly recommended that you use the downloadable MS-Word template.
  • Both your initial and final submissions must be in double-column format.
  • Do not put your own page numbers or running headers/footers on the manuscript.
  • Written in English.

Only the corresponding author can upload the final paper — but any of the co-authors can register for the conference and pay for registration.

The corresponding author is required to complete the registration process and pay the registration fee prior to uploading their final paper. If the corresponding author cannot attend the conference BEFORE the final submission is uploaded, then a co-author must arrange to attend and present the paper in their place, update the paper management system to reflect the change in corresponding author, complete registration payment and upload the final paper. Otherwise, the paper should be withdrawn.

If the corresponding author cannot attend the conference AFTER the final submission is uploaded, the corresponding author must

  • arrange for a co-author to attend and present the paper in their place,
  • notify the conference of the change by submitting the Author Substitution/absentee form and
  • update the paper submission system to reflect the change in corresponding author.

Registration for corresponding authors is non-refundable but can be transferred to a co-author minus the administrative fee for the transfer.

Author No Shows

EMBS enforces a “no show” policy. Any accepted paper included in the final program is expected to have at least one author to attend and present the paper at the conference. Authors of the accepted papers included in the final program who do not attend the Conference will be subscribed to a “No Show List”, compiled by the Society. The “no-show” papers will be removed from the Master DVD and noted as “Author unavailable for presentation” prior to submitting to IEEE for inclusion in Xplore. The “No Show List” will also be made available to all EMBS conference organizers, who can reject submissions from these authors in the following two years, based on their past negative impact on an EMBS conference.

The substitution/absentee form must be completed and submitted by the corresponding author of any paper that has been included in the EMBC’18 program but the corresponding author or any co-authors are no longer able to attend and present the paper in the conference. If we do not receive the completed substitution/absentee form, and you do not attend EMBC’18 and present your paper, you will be subscribed to the Society no show list.

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